Light industrial staffing software built for the warehouse floor.

A light industrial system has to run repeat shifts, large start waves, attendance, client-specific prerequisites, and fast reassignment. It should represent the facility, zone, department, shift, break pattern, supervisor, tasks, equipment exposure, productivity instruction supplied by the host, and actual-time approval. Candidate history supports those decisions, but it does not replace them.

Test how the desk moves from an open request to worker interest, acceptance, dispatch, arrival, exception handling, and closeout. TempGuru may support messaging and mobile time capture under the selected configuration. The agency still approves assignments, checks its requirements, and resolves exceptions with the host.

Record inbound, outbound, replenishment, returns, inventory, sanitation, kitting, or packing as the process. Add the physical zone, temperature, expected lift or carry range provided by the client, repetition, standing or walking pattern, conveyor interaction, scanner type, noise, PPE split, and any restricted task. Link the host’s current job description and its effective date.

Use worker-facing language that allows an informed response. “Warehouse associate” hides cold exposure and a midnight start. The assignment brief should state those facts before acceptance. If the client changes the zone or task after arrival, open a revised assignment step and review training, pay, and worker response instead of editing history.

OSHA’s powered industrial truck training guide says training should reflect the vehicle type, operator experience, and workplace hazards, and includes formal instruction plus practical training. OSHA also places responsibility for the training program and operator authorization on the employer.

Software should store the truck class or make and model covered, training and evaluation dates, evaluator or provider, workplace component, host authorization status, restrictions, and re-evaluation trigger. The agency must verify what its client requires and who will perform the site-specific evaluation. A checkbox called “forklift certified” loses the facts a dispatcher needs.

Set separate arrival windows for orientation, badge processing, and productive start. Show confirmations and arrivals by wave, zone, and supervisor. A late shuttle, closed entrance, or backed-up security desk should open a shared site exception rather than fifty individual no-show records. The dispatcher can then decide whom to contact and what the client needs to know.

Replacement outreach should remain a person-led decision. Capture the reason, target zone, new report time, worker acceptance, and host approval if the shift has already begun. Availability is not a promise of coverage. Software helps the desk see and document the response; it cannot manufacture a qualified worker who accepts the assignment.

OSHA’s warehousing overview identifies powered industrial trucks, ergonomics, material handling, chemicals, slips and falls, and robotics among potential hazards. Use those categories as questions, then add the site’s answers, controls, training roles, emergency process, and responsible contacts.

The software can require an intake response and carry the resulting brief. It cannot inspect racks, evaluate a chemical program, or decide that the host’s controls are adequate. The staffing agency should follow its safety process, ask about conditions it does not understand, and preserve what was verified before assignment.

Keep scheduled start, gate arrival, productive start if separately tracked under applicable rules, breaks, department transfer, release, and any manual correction. A geofence can support time capture when configured, but the agency needs a route for weak signal, a relocated entrance, a forgotten punch, or a host-directed early release. Preserve the original event and the correction reason.

Send supervisor approval at the right level. A floor lead may confirm attendance while a client manager approves overtime or department transfers. Payroll decides compensable time under the applicable rules; client approval supports billing but does not replace that review. Limit who can alter each field and retain an exportable history.

Use the largest start wave, multiple zones, forklift and non-equipment roles, one group gate delay, an absent supervisor, a task change, and corrected time. Watch mobile response speed, permission boundaries, and how the desk finds unresolved items. Export the shift for payroll and billing review while the exceptions are still open.

Compare current options on the TempGuru plan page. Agencies that cross from distribution into plant work should also examine the manufacturing staffing software guide. Confirm equipment records, integrations, messaging, and support for the chosen plan before setting a cutover date.