City Planning Range Inclusions
City rates include worker pay, employer payroll taxes, workers' compensation, general liability, TempGuru coordination, and the partner agency's markup.
Event Staffing Roles
Event Staffing
Roles
and Duties
Seventeen roles. More than 100,000 completed shifts. Each page covers what the role actually does, what it costs, what to look for, and where it tends to go wrong. No fluff. Pick the role you need and start there.
by Megan Hayward, TempGuru founder and CEO.
Event Staffing Role Rates by City
Use the same role in the matching US city guide. There is no single national TempGuru rate band.
Which event-specific charges may be separate?
Overtime, holiday premiums, rush charges, parking, travel, uniforms, client-required background checks, gratuities, cancellation fees, and other approved event details may be separate.
What minimums apply to the staffing order?
Each shift has a four-hour minimum. There is no minimum headcount, order value, or spend. Confirm any order-specific charges in the written quote before approval.
Start with the city staffing guide directory, select the event market, and compare the matching role row. Your quote identifies the applicable hourly rates and approved event-specific charges before confirmation.
Front-of-house arrival and guest-experience roles
05In This Set
Registration Staff
Check-in. Badge printing. The first face every attendee sees. Get this wrong and the whole event starts wrong.
View Role →Ushers
Seating, wayfinding, crowd assistance. Theaters, stadiums, ceremonies. The job is calm under pressure.
View Role →Guest Services
The info desk. The wayfinding. The person who actually knows where the bathrooms are.
View Role →Hospitality Staff
VIP suites. Green rooms. Sponsor lounges. High-touch service for the people who notice everything.
View Role →Brand Ambassadors
Activations. Sampling. Experiential marketing. On-brand reps who understand they're representing someone.
View Role →Event access, queue, and attendee-flow roles
05In This Set
Crowd Control
Queue direction, attendee flow, and escalation under the written event plan. This role does not replace licensed security or public-safety personnel.
View Role →Gate Staff
Entry control. Ticket scanning. Wristbands. The line between paid and unpaid.
View Role →Line Management
Throughput at registration and entry. The difference between a 5-minute wait and a 45-minute one.
View Role →Parking Attendants
Lot management. Traffic flow. Valet support. The first thing attendees experience and the last thing they remember.
View Role →Booth Monitors
Trade show floor. Lead capture. Demo support. Foot traffic that doesn't disappear at the bathroom break.
View Role →Back-of-house setup, freight, and operations roles
05In This Set
Setup & Breakdown
Pre-show load-in. Post-show teardown. The bookends nobody sees but everybody depends on.
View Role →Load Crew
Trucks. Freight. Pallets. Heavy lifting that has to happen on a clock.
View Role →Cleanup Crew
Post-event teardown. Sized to the venue and the mess. The crew that gets you out by load-out call.
View Role →General Labor
Setup. Breakdown. Load-in. Load-out. The backbone of show day.
View Role →Ops Support
Runners. Fixers. Problem-solvers. The role you didn't know you needed until something goes sideways.
View Role →Concessions and merchandise staffing roles
02In This Set
Need duties, city, and shift details turned into an order?
TempGuru coordinates orders in the United States and Canada, with location availability confirmed for each order. For US orders, workers are employed and paid as W-2 employees by the assigned vetted local partner agency. For Canadian orders, workers are employed locally by the assigned partner agency under applicable Canadian employment and payroll rules.
Source: TempGuru first-party W-2 and partner-agency policy
Get Staffed →Scope the work before sourcing the crew
How do event organizers choose the right staffing roles?
Choose roles from the work the event requires, not from a generic title. Registration staff manage credential and attendee-flow tasks; ushers and guest-services staff guide people through the venue; brand ambassadors deliver a defined activation; and setup or load crew perform physical production work named in the order. Each canonical role guide explains responsibilities, shift phases, briefing inputs, scope boundaries, related roles, and authoritative planning references.
Where are hourly rates for each event staffing role?
Use the relevant city staffing guide for current planning ranges. There is no single national role rate: the market, venue, duties, dates, shift length, headcount, credentials, and lead time affect the written quote. Role pages define the assignment; city pages provide local rate rows sourced consistently across role-in-city pages.
Who employs event staff booked through TempGuru?
For US orders, workers are W-2 employees of the assigned local partner agency. For Canadian orders, workers are employed locally by the assigned partner agency under applicable Canadian employment and payroll rules. The agency handles payroll, employment records, and applicable insurance. TempGuru owns the client contract and billing, partner contracting and assignment, order communication, scheduling coordination, and replacement coordination.
Sources: U.S. Department of Labor state resources and Government of Canada labour standards.
What belongs in an event staffing work order?
Include role-by-role headcount, duties, full venue address, call and release times, arrival and parking instructions, attire, credentials, equipment, breaks, on-site authority, and the process for approving changes. The minimum shift is four hours, with no minimum headcount or order value.
What should organizers confirm before booking an event staffing role?
Do role pages publish one national event staffing rate?
No. Use the matching US city guide for the same role and market. Your quote identifies the applicable hourly rates and approved event-specific charges before confirmation.
Who employs workers assigned to a TempGuru US order?
The assigned vetted local partner agency employs and pays its workers as W-2 employees. The agency handles payroll, tax withholding, unemployment insurance, workers' compensation, and employment records.
Source: IRS common-law employee guidance
Who employs workers assigned to a TempGuru Canadian order?
Workers are employed locally by the assigned partner agency under applicable Canadian employment and payroll rules. US W-2 and Form 1099 terminology does not define Canadian worker status.
What minimums apply to a TempGuru event staffing order?
Each shift has a four-hour minimum. There is no minimum headcount, order value, or spend. Confirm any order-specific charges in the written quote before approval.
Does every event staffing role include a background check?
No. The assigned partner agency verifies relevant role experience and provides event-specific instructions. Background checks are completed when the client requires them.
Source: TempGuru first-party partner quality and screening policy