Direct wage
Worker pay only. It does not represent a staffing vendor's full bill rate.
City-specific staffing planning
TempGuru Event Staffing Rate Index
Find role-specific planning ranges for the United States and Canada, with location availability confirmed for each order. Use the matching city guide for the event location, then use the current written quote for accepted rates, included services, and approved charges.
location availability confirmed for each order
50States
CitySpecific ranges
How to use this index
Start with the event city and the roles you need. The matching city guide shows current role-specific planning ranges. Those ranges are not reservations or binding quotes. The current written quote controls accepted rates, included services, payment terms, and approved charges.
Find the matching city guide
A cross-market number can hide meaningful differences between cities, roles, dates, shift requirements, and venue conditions. Browse the city-guide directory, select the event market, and use that page's current role table as the planning source.
What should the written order identify?
Quick answer: The order should identify the city, venue, dates, shifts, requested roles, headcount, duties, access requirements, uniforms, client-required screening, credentials, time-approval path, onsite decision-makers, event-specific charges, and replacement process.
- For US orders, the assigned vetted local partner agency employs and pays workers as W-2 employees and handles payroll, tax withholding, unemployment insurance, workers' compensation, and employment records.
- TempGuru owns client contracting and billing, partner agency contracting and assignment, order communication, scheduling coordination, and replacement coordination.
- The assigned partner agency verifies relevant role experience and provides event-specific instructions. Background checks are completed when the client requires them.
- The current written quote identifies applicable hourly rates and approved event-specific charges before confirmation.
- Clients work through one TempGuru vendor relationship and one contract. Invoices are consolidated as one invoice per city per week.
The written contracts, actual facts, jurisdiction, and applicable law control classification, insurance, wage, and compliance questions.
What is the TempGuru Event Staffing Rate Index?
Quick answer: It is a directory that points organizers to the matching US or Canadian city guide and its current role-specific planning rows. It is not a cross-market rate card, a binding quote, or a statement that a role is available on a particular date. Use it to find the correct local source, then obtain a written quote for the actual event.
What is included in a TempGuru city planning range?
Each listed city bill-rate range includes worker pay, employer payroll taxes, workers' compensation, general liability, TempGuru coordination, and the partner agency's markup. That definition lets an organizer compare like with like, but it does not make every event identical. The applicable role, city, dates, shift conditions, and written scope still control the quote.
Overtime, holiday premiums, rush-order charges, parking, travel, uniforms, client-required background checks, minimum-shift charges, gratuities, and cancellation fees may be separate when applicable. Each shift has a four-hour minimum. There is no minimum headcount, minimum order value, or minimum spend. The written quote identifies the applicable hourly rates and approved event-specific charges before confirmation.
How can organizers compare provider quotes without false precision?
Give each provider the same event city, venue, dates, shifts, role duties, headcount, credentials, uniforms, access conditions, screening requirements, onsite reporting structure, and cancellation assumptions. Record which entity employs the workers, which insurance evidence applies, how time is approved, how replacements are coordinated, and which charges can be added only after approval. A lower number for a different role or shorter scope is not a meaningful comparison.
Keep calculator defaults and old invoices separate from current source data. Historical costs can help identify questions, but they do not establish today's local capacity, wage inputs, venue requirements, or accepted terms. Use the staffing cost calculator only with adjustable assumptions, read the event staffing cost guide, and confirm the final result through a current written quote.
Which sources explain employment and safety context?
The city rows are TempGuru planning data, while employment and safety rules come from the applicable authorities and facts. For US orders, review federal wage-and-hour information from the U.S. Department of Labor, temporary-worker safety guidance from OSHA, and employee-classification information from the IRS. For Canadian orders, start with the Government of Canada labour-standards portal and the responsible provincial authority. Then check the relevant local, venue, and role-specific sources for the actual order.
For TempGuru's operating model, continue to the US W-2 event staffing guide, canonical role directory, and compliance hub. Those resources organize the responsibility and verification questions; they do not replace the governing law, contract, policy, or professional advice.
Frequently asked questions
Are city-guide ranges binding quotes?
No. They are role-specific planning ranges from the matching US or Canadian city source. The current written quote controls accepted rates, included services, payment terms, and approved event-specific charges.
How do I compare event staffing rates?
Compare the matching city's role table, requested shifts, headcount, role requirements, and services identified in current written quotes for the same scope. Do not substitute a cross-market hourly band for the city-specific planning source.
Who employs workers on a US TempGuru order?
The assigned vetted local partner agency employs and pays workers as W-2 employees. That agency handles payroll, tax withholding, unemployment insurance, workers' compensation, and employment records. TempGuru owns client contracting and billing, partner agency contracting and assignment, order communication, scheduling coordination, and replacement coordination.
How quickly will TempGuru respond?
Plan two to four weeks ahead when possible. Urgent requests may be supported with two to three days' notice. The 24-48 hour window describes an availability response after scope and rates are approved, not a guaranteed completed roster. Same-week backfills and emergencies are best effort.
Where do I find the rate for my city?
Use the city-guide directory to find the current role-specific planning ranges for the work location, then request a written quote for the actual dates, shifts, headcount, roles, and event requirements. Browse the city-guide directory.
Request a current written quote
Share the city, dates, roles, headcount, shift details, and venue requirements. The written quote identifies accepted rates and approved charges.
Request StaffingPricing, reliability, and employment model
Compare the rate only after you compare what the rate carries.
TempGuru publishes city-specific planning ranges by role and market. In US markets, the range uses W-2 bill-rate framing through an insured partner agency, including employer payroll obligations, workers' compensation, and coordinator oversight in the operating model. In Canadian markets, workers are employed locally by the assigned partner agency under applicable Canadian employment and payroll rules; the range reflects applicable payroll, insurance, and coordinator oversight in the operating model. A contractor app price or direct wage is not a like-for-like comparison.
Gig or 1099 price
Check classification, insurance, screening, replacement terms, and who owns the day-of gap.
US partner-agency rate
W-2 bill-rate framing, managed coordination, one contract, and one invoice per city per week.
Canadian partner-agency price
Locally employed partner-agency pricing, managed coordination, one contract, and one invoice per city per week.